Gas Safety Certificates & Records Explained

Do you want to find out what a landlord’s gas safety certificate is? Well, you are in the right place, our expert described here to help you learn about it.

What is a gas safety certificate?

The gas safety certificate is a proof a gas engineer leaves after having serviced, fitted or safety checked is dependent upon the function and type of work carried out. The gas safety certificate is a legal requirement for every rentals properties in the United Kingdom where gas appliances remain in usage or present and the only documentation required by law is a Landlord Gas Safety Record.

Gas safety records or gas safety certificates sometimes referred to or known as a CP12 (From CORGI Proforma 12 ). CORGI scheme was a previous UK body for gas safety but in 2009 the Gas Safe Register which took over from the CORGI scheme.

what is a gas safety certificate?

Keeping records:

As a Landlord, you will need to keep a record of the safety inspection for 2 years. A gas safety certificate is your evidence that your appliances have actually been checked for safety. From a legal viewpoint it is vital to keep records of essential checks like this– should anything go wrong with a gas appliance and a gas system, you will have proof that you were ensured it’s performance and safety. Most importantly, it’s your record that your appliances are safe to use.

What you’ll get with a Gas Safety Certificate:

  • Gas engineers will carry out the gas tightness test.
  • If test points for the appliance are available, standing and working pressure will be checked.
  • Flue flow will be checked to make sure products of combustion are removed.
  • The gas safe engineer will inspect gas rate and burner pressure against the manufacturer’s data plate.
  • Checks will be carried out for the arrangement of all needed ventilation.
  • Investigations for any evidence of unsafe work will be made and reported.
  • All flame failure devices will be inspected for acceptable operation.
  • Where unique checks will be performed for the effectiveness of stability brackets, physical stability and presence.

Landlord’s responsibilities:

  • By law, under the Gas Safety (Installation and Use) Laws 1998, it’s your duty to obtain a Gas Safety Certificate every 12 months.
  • The landlord is liable for serious charges and prosecution If they cannot satisfy the legal requirements for gas safety. If a tenant is hurt due to a failure on the landlord’s part to protect a right gas safety certificate then the criminal court can enforce large fines, while if a death occure as a result of landlord negligence through gas safety, the landlord can be charged with murder.
  • A majority of the UK insurance provider also specify that if there is not a present gas certificate for a rental property, then any building insurance policy that you hold for the property will be considered invalid. For these factors, it is crucial making sure that you hold a valid gas safety certificate for all your rental properties.
  •  A landlord must give a copy to all their existing tenants within 28 days of the inspection. If tenants change, landlord will have to provide a copy of the Gas Safety Certificate before new tenants move in.
  • By law you just need to carry out a check every 12 months; however, it is a good idea to get things checked in between tenants too. Then you’ll make sure your gas appliances are in tip-top condition before your new tenants move in.
  • Since the 1st October 2015 laws require a carbon monoxide alarm in areas with a solid fuel appliance and a smoke detector to be installed in rented residential accommodation. Changes are also made to the licence requirements in relation to places which are subject to selective licensing and as well as in relation to HMOs, such as bedsits and shared apartments which require a licence. The Regulations use both to houses and flats. Failure to meet can result in a civil charge being imposed of approximately £5,000. These requirements only apply in England; not Wales.
  • Since the 1st October 2013, it has been a legal requirement in Scotland to have a CO (Carbon Monoxide) alarm installed in the same room as a new or replacement fixed fuel source burning heating appliance – this includes gas appliances.
  • All Gas Engineers must notify all heat-producing gas appliances (boilers, fires and air heating units and so on) and related heater that they install and commission as a requirement of the Building Regulations in England and Wales, verifying that the work carried out with all aspects of the Building Regulations.

Landlord’s Gas Safety certificate or record includes, but not limited to:

  • Name, registration number and signature of the engineer who carried out the inspection.
  • A description and location of each gas appliance in the property.
  • Flue conditions.
  • Precise date on which the check was performed.
  • The address of the property where the appliances/flues are installed.
  • The name and address of the landlord (or their letting agent where applicable).
  • Any safety problem identified and any action needed or taken to rectify it.
  • Verification of the outcomes of the operational safety checks performed on the gas appliances.
  • Next inspection date.
  • Basically, It will include information exactly what checks the engineer has carried out and if the appliances inspected meet the suitable safety standards.

We hope this article helped you learn what a landlord’s gas safety certificate or record is.

How much does an electrical safety certificate cost?

Electrical Safety Certificate Cost:

Electrical safety certificate costs will vary from location to location. London electrical safety inspection prices for example, will generally be higher than some of the smaller towns and cities. The expense of administering a business and living is higher in e.g. London so expect to pay more. Bear in mind, if you are living in a very small town or village, you can pay more in some cases (demand and supply).

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Though perhaps not the most glamorous of fixtures and fittings in the home, the toilet is, without question, one of the most important, and when you think about it, it makes perfect sense. In times gone by, when we needed to relieve ourselves and go to the toilet, we had chamber pots, which were, well, pots. Rather disgustingly, when these pots were full, people would literally empty them out of their windows, into their gardens or the streets below. Obviously, this made people incredibly ill, and the smell was unbearable as well. As time went by, sewer systems were invented, and then of course, we got the humble toilet, which revolutionised the world as we know it.
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Which Landlord Software is the best?

As a Landlord, it is your duty to make sure that your Tenant is provided with an easy payment method. This means you should set up a collection system that would make it easy for your Tenant to pay you monthly. Of course, your choice of collection scheme should also be of benefit for you. That is why it is essential to know the best Landlord software you can use.

Property management is not an easy task. As a Landlord, you are responsible for a whole lot of things. You need to make sure that the property is always in good condition – whether they are occupied or not. You must also ensure that the property is insured and that your Tenants also get their own insurance policies.

Best Landlord Software UK

Choosing the Property Management or Landlord Software

When it comes to effective property management, there are software programs that you can choose from. Before you start choosing which one is best suitable for your needs, first learn about the features that you should look for.

You need to choose a software that provides the services that you need. That means choosing one that offers the most basic features. Usually, Landlords look for programs that can help them in organising their maintenance schedules and in streamlining application processes. A software that also provides background checks is essential. It is also important that you can perform a lot of tasks using your chosen software. You should be able to manage a wide range of property types and keep track of your Tenants, their deposits and their fees. Lastly, go for a landlord software that is easy-to-use.

Additionally, you must consider the features. You may not really need all the extra features. Thus, it is best to choose a software that only provides what you need. That way, you will only pay for what you are going to use. You essentially need a software that will help you manage your property effectively.

The Best Landlord Software

The following are considered as the best Landlord software programs available:

Property Portfolio This software is highly recommended because of its useful additional features like Legal Documents Centre access (so you can create your Section 21s, Tenancy Agreements and Guarantor forms, and then download them), and it allows you to calculate income tax with the use of HMRC guidelines. Visit their website and click the Demo option to see how this program works.

Landlord Vision This is a cloud-based program that is easy to access. You can open and use it as long as you are connected to the Internet. This program produces reports showing the basic Landlord requirements like rental income, equity reports, cash flow, taxation and expenses.

Property Manager This program offers a free 30-day trial and it offers some good features like: property management; online property marketing; automatic generation of rent reminders, statements and invoices; Quick Search; automatic rent tracking; maintenance scheduling; Home Screen with maintenance alerts for important reminders like gas inspection; and communication features like SMS and emails.